Donor Privacy Policy

BGCMia believes in safeguarding personal information and ensuring that privacy is respected and protected for donors, all youth, volunteers, vendors and members of the Alumni & Friends Association. We will use personal information to keep donors, friends, vendors, volunteers and alumni informed of our activities, including our programs, special events and funding needs. We do not sell donor, volunteer or alumni information to third parties. We respect all requests to remain anonymous. We will always provide an “opt-out” procedure for donors and others who receive such materials to request that their names be deleted from similar mailings, phone calls, faxes or electronic communications in the future. Donors, friends, volunteers and alumni may contact BGCMia at any time, and we will gladly accommodate your preferences. Individuals may choose to opt out of electronic communication including emails and faxes. Individuals may also request that their record be flagged as “Do Not Call” or “Do Not Mail.”  BGCMia will honor all or a combination of these “opt out” preferences.

Donor Information

Collection of Data: BGCMia may collect personal data through event registration, email subscription, online donation services, postal mail, wire transfer, phone and other electronic means. We only collect this information when users submit it voluntarily or through BGCMia’s website. If a user prefers not to submit such information online, they may contact BGCMia to determine an appropriate channel to transmit this information.

• We may collect a person’s first name, last name, email address, company, position, secondary email address, address, city, state, zip code, and phone numbers (home, work, or mobile). We may collect event-specific information pertaining to a person’s attendance, corporate affiliation, meal preferences and guests.
  
  
• We may collect the provided name and email of partner or spouse, contributor or foundation to facilitate the recognition for a gift. This confidential information is kept on file for IRS purposes.
  
  
• BGCMia complies with CANSPAM, and at any time donors, volunteers, alumni and friends may “opt- out” or be removed from our contact lists and can unsubscribe to emails. BGCMia will discontinue contact with any person upon written request. For questions regarding our privacy policy or to make an “opt-out” request, please feel free to contact us at:
  
  Boys & Girls Clubs of Miami-Dade
  2805 SW 32 Avenue
  Miami, FL 33133
  305-446-9910
  
  
• BGCMia will maintain an electronic record in our database of all requests for discontinuance of contacts.
  
  

Storage of Data: Donor information is maintained in a password-protected, secured database. Only authorized personnel have access to this information and only for accounting and development purposes. This information may be shared with board members and authorized staff, only on a confidential and need-to-know basis.

Annual Report: BGCMia periodically publishes an annual report, which may contain a list of donors and giving levels over a designated amount. Options for anonymous giving and “opt-out” selections are available. Please contact BGCMia for these requests.